How to apply for courses through VTAC
1. Create a VTAC account
Before you can apply for courses, you must create a VTAC account. Registrations for 2017 open in August. See Creating a VTAC account.
2. Log in
To access the course application you must log in to your VTAC account using your VTAC ID and PIN.
3. Open the course application
To open the application, select 'Course application' in your VTAC account. All course applications through VTAC are submitted online.
4. Enter your educational history – secondary studies
The first section asks for details of your secondary studies. You will be asked to list the years and locations of your Year 12 studies and provide your student number/s if you have them. You must list all current and previous secondary studies undertaken in Australia and overseas including all units of Year 12 studies undertaken in previous years. The application will tell you if VTAC is able to retrieve your Year 12 results automatically, or if you will need to supply evidence. For information about when evidence of your previous study is required, see Evidence of results and other documentation.
5. Enter your educational history – post-secondary studies
The next section will ask you about your post-secondary studies, including what you studied, where and when, and whether you have completed the study, it is in progress or you did not complete. You will also be asked to enter your student number/s if possible. You must list all current and previous tertiary studies undertaken in Australia and overseas including tertiary study this year if you did not officially withdraw by the census date. For information about when evidence of your previous study is required, see Evidence of results and other documentation.
6. Enter details of any admissions tests you have taken
You will be asked if you have sat the STAT or the ALSET in recent years and if so, when. You will also be asked if you have sat the UMAT or ISAT and if so, to provide your examination number. For more information see Admissions tests.
7. Confirm your educational history details
You will be asked to review your educational history and confirm that the details are correct.
8. List your course preferences
You can enter up to eight course preferences using the institution and course drop down menus or by entering the course codes. You can also move your preferences up and down the list or remove them if you are no longer interested or made a mistake. Course preferences should be listed in the order you would most like to study, with your highest preference at the top. Don't worry if you are not sure at this stage – you can change your preferences after you have submitted your application at no additional charge and as many times as you like. For more information see Changing your course preferences.
9. Set your information release permissions
You will be asked if you give permission for VTAC to publish any first and second round offers you receive in metropolitan and regional newspapers. You will also be asked if you want to participate in the supplementary offer round process. For more information see Offers, enrolment and deferment.
Additionally, you will be asked if you want your details to passed on to the Victorian Electoral Commission so that they can contact you if you are not on the electoral roll.
10. Authorise a nominee (optional)
You will be asked when you register, whether or not you wish to authorise a nominee to manage the administration of your account, in your absence. For further information about the role of the nominee see Authorised nominee: definition, rights and responsibilities.
11. Respond to statistical questions
The application will ask you to provide statistical information which is collected on behalf of institutions and the Department of Education and Early Childhood Development (DEECD).
Some of the questions about Aboriginal and Torres Strait Islander identity and your parents' or guardians' educational history will be used if you submit a Special Entry Access Scheme (SEAS) application. To apply for special consideration due to educational disadvantage, you will need to submit a SEAS application.
Other questions associated with a disability, impairment or medical condition will assist institutions ensuring that their facilities meet your needs. Your responses will remain anonymous to selection officers and none of this information is used as part of the selection process for courses to which you have applied, unless you give permission by applying for SEAS Category 1.
12. Review your application details, submit and pay your application fee
You will be asked to review your course preferences, authorised nominee details and statistical information and confirm that the details are correct. You may then submit your application. A record of your original course application will be available to view in the 'Course application' section of your VTAC user account and also sent to your email address.
You will also have the opportunity to pay your course application processing fee. You do not have to pay the fee straight away, but if you do not pay by the deadline (see Dates and fees) your application will not be considered.
Tips for completing your course application
Make it accurate
It is your responsibility to ensure that you complete your application accurately, answer all relevant questions and provide the required information. If you provide incorrect information or omit information such as current and previous studies, you may jeopardise your chance of receiving offers, or any offers you receive may be withdrawn.
Gather everything you need before you start
Before you start your course application, make sure you have all of the details you will need close to hand for reference. In particular, make sure you have all the details about your educational history. You can't save a draft of your course application while you are working on it, so if you have to stop in the middle to find some information you may have to start from scratch when you come back.
Listing course preferences
- You must determine whether you meet prerequisites and must complete all relevant selection requirements for the courses you apply for. See Course selection criteria.
- You can submit a minimum of one and maximum of twelve general tertiary courses on your application. If you are applying for graduate-entry teaching, you can include a maximum of four graduate entry teaching courses, in addition to general tertiary courses (up to a maximum of twelve courses on your application).
- You must list courses in order of preference (i.e. the course you want the most should be listed as your number one preference). If you change your mind, you can add, delete or re-order your courses any time before the closing date.
- To add a course, you can either enter the course code (if you know it) or choose the institution and course from a list. You also have the option to view the course information and check that you are selecting the correct course.
- Check your codes carefully: Some courses have more than one course code, so when adding courses make sure you include the correct code. The wrong code could result in you applying for the wrong course, the wrong campus or the wrong fee type, and missing out on the one you want.
- Check the course fees: The final digit of the VTAC course code (1, 2, 3 or 4) shows you the type of course fees you will be required to pay if you get an offer. For information about the different fee-types, see Course codes and fee types.
- Codes for full-time and part-time options: For many courses the same course code applies for both full-time and part-time study methods. For these courses, if you want to apply for full-time and part-time options, you must only list the course code once. However, some courses have separate codes for full-time and part-time options, so to apply for both full-time and part-time options, you must list the two different codes.
- Codes for multiple qualifications: For most courses that list more than one qualification, the same course code applies to all qualifications. To apply for any one of the qualifications listed under this code, you only need to list the course code once. You will determine the qualification at the time of enrolment. Some courses have separate codes for each qualification. In these instances, you must list the specific code for each qualification you wish to apply for.
- You can change your preferences later: You can change your preferences throughout the application and offer periods. For more information see Changing your course preferences.
Made a mistake?
If you have made a mistake or left something out, and you want to change your registration or application details, see Making changes to your course application.
Changed your contact details?
If you change your home address, email address and/or telephone number, you must update them in the 'Personal details' section of your VTAC user account as soon as possible to ensure you receive any important communication from VTAC.
Tips for graduate entry teaching (GET) applicants
Specialist teaching areas
You must ensure you are eligible for the specialist areas you apply for, otherwise selection is unlikely. For information about how eligibility is assessed see Course requirements for graduate entry teaching courses.
To find out which specialist areas are available for each course, see the graduate entry teaching courses in CourseSearch.
You must include either two single specialist areas or one double specialist area for each graduate entry course you include on your application:
- If you are applying for a Commonwealth supported place (CSP) and a domestic fee-paying place (DFP) in the same course, you must include the same specialist areas for both preferences.
- Codes for specialist areas are listed in graduate entry teaching courses in CourseSearch and are also available in the course application.
- Codes for single specialist areas begin with 1 – To apply for single specialist areas, you must include a code beginning with 1 in the 'Specialist area A' box and include a different code beginning with 1 in the 'Specialist area B' box.
- Codes for double specialist areas begin with 2 – To apply for a double specialist area, you must include a code beginning with 2 in the 'Specialist area A' box only.
- If you are prepared to accept an offer for specialist areas other than those you have included for a course, you can choose 'Yes' for 'Any other specialist areas', and you will be considered for any combination of specialist areas for that course before being considered for a course listed as a lower preference on your application. You are advised to consider the option of accepting 'Any other specialist areas' as competition for some courses and some specialist areas is particularly strong. You will only be considered for specialist areas for which you have the appropriate academic background. If you are applying for a Commonwealth supported place (CSP) and a domestic fee-paying place (DFP) in the same course, you must choose 'Yes' for both preferences or 'No' for both preferences.
Course application processing fee
For your course application to be considered, you must pay the course application processing fee.
There are different fees for timely, late and very late course applications, so the amount you pay depends on when you apply. See dates and times for course applications.
Current Year 12 or the Other applicants fee?
If you apply within the 'timely' dates and you are currently enrolled in a standard Australian Year 12 (in Australia or overseas) or International Baccalaureate in Australia or New Zealand, you will pay the Current Year 12 timely course application processing fee.
Examples of standard Australian Year 12 include: VCE, VCAL, HSC, NTCE, QLD Senior Certificate, SACE, TCE, and WACE. If your Year 12 is not listed here, contact VTAC to find out whether it is recognised as a standard Australian Year 12.
If you apply within the 'timely' dates but are not currently enrolled in any of the above, you will pay the course application processing fee for all other applicants.
How to pay
You will be asked to pay online at the end of your course application. You can choose to pay immediately or later through your VTAC user account.
You can choose to pay via your PayPal account, or by Visa or MasterCard.
When to pay
VTAC recommends that you pay early. If you don't pay by the final payment date, your course application will not be forwarded to institutions. See final payment dates.
No online receipt?
A copy of your receipt will be sent to the email address you provided to VTAC and will also be available via your VTAC user account.
Check your payment status
To ensure your processing fees have been received by VTAC, you can check your payment status in your VTAC user account.
VTAC does not issue refunds on course application processing fees (except as required by law). You remain liable for the course application processing fee even if you withdraw your course application because all applications are processed immediately when received.